A note for international students
Many international students plan to remain in the U.S. for a postdoc position after completing their Ph.D. This often involves going though the "OPT" process, which can take several months. Information for international students from Rutgers Global Services can be found here, with OPT information here. We recommend you look through the linked web pages and, if you have questions, schedule a meeting with your adviser at Global Services.
Information from the School of Graduate Studies
Graduation requirements of the School of Graduate Studies (SGS) are posted on line. In case of any conflict between the SGS postings and the materials on this page, you should consider the SGS postings authoritative - follow them!
Related SGS web pages include:
- The main SGS web page with deadlines and links to checklists is here. Also included are style guides, links to graduation workshops, etc.
- The checklist for a Ph.D. degree is at https://grad.rutgers.edu/academics/graduation/checklist-phd-degree.
- The checklist for a M.S. degree with thesis is at https://grad.rutgers.edu/academics/graduation/masters-degree-thesis-checklist.
- The checklist for a M.S. degree without thesis is at https://grad.rutgers.edu/academics/graduation/masters-degree-without-thesis.
Physics and Astronomy Program Information
Here are several things you should know about program requirements / SGS requirements. The first thing is to contact your committee - four members plus an outside member - and arrange a time and date for the defense. Current rules allow remote participation of up to 2 people on the committee, but both the student and adviser must be present.
- About 10 days - 2 weeks before your defense ...
- ... send the Graduate Program Director (GPD) the name, contact information, and a CV in pdf format for an "outside committee member" (OCM). The OCM is "outside" in the sense that they cannot be on the Physics and Astronomy Graduate Faculty. The OCM should be someone very familiar with your area of research. The OCM might be one of your collaborators, a former grad student of your adviser, or Rutgers faculty from a different department.
- ... contact Shirley for help in arranging a room. This also gives Shirley the information to announce your defense to the department.
- ... send your dissertation in pdf format to your committee and to the GPD.
- Make sure to bring your "candidacy form", picked up from SGS, and your title page, along with a black pen, so that your committee can sign off on your successful defense. This sometimes happens at the defense, but sometimes does not happen until you complete edits to your dissertation.
- If one of your committee members is not present to sign, the GPD can sign for them. They need to email the GPD a statement minimally indicating that "I approve YYY's dissertation and authorize you to sign on my behalf." (Where YYY should of course be replaced by your name.)
- The GPD usually signs off last, after you have obtained all other signatures. Please give Shirley Hinds a copy of the forms you will submit to SGS.
In light of COVID, the rules above concerning in-person Ph.D. defenses and signing forms were suspended. At present, Ph.D. defenses remain basically all remote, and forms are signed electronically, such as by pasting signatures onto PDFs, or using docusign.rutgers.edu.