How to Travel (preliminary info page)

Basics

Graduate students traveling for research or to conferences should not be paying for their own travel. In most cases your adviser's research grant should cover the expenses. The university and the department also have some funds to help students travel to meetings, summer schools, etc.

Reimbursable travel is supposed to be approved in advance. Generally, all business related travel expenses are covered, such as costs of transportation, lodging, meals, or conference registration fees. 

Plane tickets should be bought through the approved travel agent, and often train tickets as well. Rutgers expects you to choose the minimal cost alternative, such as economy class plane fares. Lodging can be set up through the travel agent, but exceptions are possible. Rental cars if needed should be intermediate size or smaller. Keep receipts for any expenses you have during travel; you will need to turn them in along with screenshots of the charges showing up on your credit card bills.

You are supposed to ask for reimbursement within 60 days of completing travel. If you are late, approving your reimbursement can require higher administrative levels of approval, which might not happen.

International Travel

Many students in the program travel internationally,  for  conferences and research as well as for personal reasons. 

Domestic students who are not experienced in international travel should be aware that it can take a few months to obtain a passport, and visas are sometimes required for travel.

International students should check on what constraints they have due to their visas to come study in the U.S. Please contact Rutgers Global.

Links

Related travel web pages include: